Band Booster Treasurer's Page
Welcome to the Colleyville Heritage High School Band Booster Treasurer's Page. Below you will find valuable information to help navigate your way through high school band. Please read statement messages for payment due dates and information on when future fees will hit your account. Please keep your account up-to-date and contact us immediately if you encounter a financial hardship.
The band boosters are here to support the program and the directors' vision of making high school band an exciting and memory-making adventure. The fees you pay go directly to supporting the educational opportunities of the students. Monies are directed to supplemental instruction from world-class consultants and clinicians, music and visual show design, transportation costs, meals, water, and snacks, uniforms, concert entrance fees, financial aid/scholarships, and much, much more.
The financial piece of high school band may feel overwhelming at times. However, with careful planning and your participation in fundraising activities, it can be accomplished. We can work out a payment plan that makes our fantastic program affordable for your budget.
Check the Fundraising page often for new opportunities.
Notification of Fees: (Note Charms is Changing - we will update soon!!)
Statements are emailed each month during the summer and busy marching season and periodically after marching season. Your account can be accessed and your contact information can be updated at any time by visiting www.charmsoffice.com. Login as parent and our school code is ColleyvilleHeritageBand. Your Student Area Password is your student's ID number. Contact Jennifer Ditto at [email protected] if you don't know your student's ID number or need your password reset. Once in, you can click on the Update Info tab to update your contact information. Please make sure we have your current email address on file as this is the primary avenue of communication within the band. You can also click on the Finances tab to view the latest statement. Please ensure that your payments are received on time. Habitually past due accounts may encounter a $20 late fee. Payments received MUST be applied to the chronologically oldest fees first. Please note: All band fees must be paid in full prior to incurring optional expenses (such as banquet or registration for the band trip).
Sibling Discount:
We also understand that families with multiple students in the band program may face challenges in meeting their financial obligations. We are sensitive to that fact while also keeping in mind the cost of educating each member of the band program. To help alleviate some of the burden on families with co-enrolled students, we have created a sibling discount plan. The oldest student in band will pay the standard set fee; the second sibling and all additional siblings in CHHS band will be offered a 50% discount on the stated fee. Please note that each individual must pay in full for uniform items and other band expenses. Monies received from a family will go towards the fees of the oldest student first. Also, please note that the sibling discount applies to band fees only. Trips, banquet, supplies, etc are not subject to the sibling discount.
Payment Options:
1. Check: Payable to CHHS Band Boosters. Checks deposited in the band hall safe do not need to be placed in an envelope. Please write your student's name in the memo line. Checks may also be mailed or dropped at the Treasurer's address (located at the bottom of each statement). If you are making installment payments on fees, you may wish to predate checks for future deposits.
2. Credit: Credit payments are made via Charms and Paypal. Follow the instructions above to log into Charms and select the Finances tab. Your most current invoice will appear. In the middle of the page, you will see a blue button entitled Pay Fixed Payments. You will be redirected to Paypal and then follow the steps there. Please be sure to complete this process immediately or your charms account will time out and your payment will not properly apply to your student's account. The Treasurer may also take credit card payments via phone. 4% credit card fees apply to Paypal and phone transactions.
3. Cash: Please use this option only as a last resort. Cash must be placed in the band hall safe in a sealed envelope with your student's name and dollar amount on the outside or dropped at the Treasurer's address.
Credit Balances:
Due to our status as a tax exempt organization, the booster club is not permitted to refund any monies earned through fundraising activities. Further, accrued credit balances of graduating seniors will return to the booster general fund upon graduation. It is the responsibility of the student/parent to monitor his or her account carefully as graduation approaches. The only exception to this is a credit balance of a graduating senior may be transferred to a younger sibling in band. It cannot be transferred to a non-family member. Credit balances also cannot be refunded should your student decide to leave the band or become ineligible.
Financial Calendar:
Students enrolled in band agree to pay band fees in addition to the cost of supplies/uniform items. While payment in full is welcome at any time, those who wish to pay out the fee balance must agree to adhere to the payment schedule below. The band encumbers many costs in advance on behalf of the students. For this reason, there are no refunds outside of the stated refund policy, due to ineligibility or change of schedule, as expenses are pre-paid. Please plan in advance and pass all of your classes. Also, refunds only apply to students who are current with all of their payments. Failure to adhere to the payment schedule could result in late fees and ineligibility of any refunds. The current band fee for the 2024-2025 school year is $1,000. This fee includes marching instruction, music and visual marching show design, transportation costs, school marching uniform cleaning, meals/snacks/water at competition, concert entrance fees, clinicians, All Region entry fee and more. This fee does not include the GCISD District Pay to Play UIL school fee, instrument rental, band supplies & personal uniform items, spring trip, and banquet. The fee schedule below references the $1,000 band fee only; payment for supplies/uniform items are due at the time of purchase.
The band boosters are here to support the program and the directors' vision of making high school band an exciting and memory-making adventure. The fees you pay go directly to supporting the educational opportunities of the students. Monies are directed to supplemental instruction from world-class consultants and clinicians, music and visual show design, transportation costs, meals, water, and snacks, uniforms, concert entrance fees, financial aid/scholarships, and much, much more.
The financial piece of high school band may feel overwhelming at times. However, with careful planning and your participation in fundraising activities, it can be accomplished. We can work out a payment plan that makes our fantastic program affordable for your budget.
Check the Fundraising page often for new opportunities.
Notification of Fees: (Note Charms is Changing - we will update soon!!)
Statements are emailed each month during the summer and busy marching season and periodically after marching season. Your account can be accessed and your contact information can be updated at any time by visiting www.charmsoffice.com. Login as parent and our school code is ColleyvilleHeritageBand. Your Student Area Password is your student's ID number. Contact Jennifer Ditto at [email protected] if you don't know your student's ID number or need your password reset. Once in, you can click on the Update Info tab to update your contact information. Please make sure we have your current email address on file as this is the primary avenue of communication within the band. You can also click on the Finances tab to view the latest statement. Please ensure that your payments are received on time. Habitually past due accounts may encounter a $20 late fee. Payments received MUST be applied to the chronologically oldest fees first. Please note: All band fees must be paid in full prior to incurring optional expenses (such as banquet or registration for the band trip).
Sibling Discount:
We also understand that families with multiple students in the band program may face challenges in meeting their financial obligations. We are sensitive to that fact while also keeping in mind the cost of educating each member of the band program. To help alleviate some of the burden on families with co-enrolled students, we have created a sibling discount plan. The oldest student in band will pay the standard set fee; the second sibling and all additional siblings in CHHS band will be offered a 50% discount on the stated fee. Please note that each individual must pay in full for uniform items and other band expenses. Monies received from a family will go towards the fees of the oldest student first. Also, please note that the sibling discount applies to band fees only. Trips, banquet, supplies, etc are not subject to the sibling discount.
Payment Options:
1. Check: Payable to CHHS Band Boosters. Checks deposited in the band hall safe do not need to be placed in an envelope. Please write your student's name in the memo line. Checks may also be mailed or dropped at the Treasurer's address (located at the bottom of each statement). If you are making installment payments on fees, you may wish to predate checks for future deposits.
2. Credit: Credit payments are made via Charms and Paypal. Follow the instructions above to log into Charms and select the Finances tab. Your most current invoice will appear. In the middle of the page, you will see a blue button entitled Pay Fixed Payments. You will be redirected to Paypal and then follow the steps there. Please be sure to complete this process immediately or your charms account will time out and your payment will not properly apply to your student's account. The Treasurer may also take credit card payments via phone. 4% credit card fees apply to Paypal and phone transactions.
3. Cash: Please use this option only as a last resort. Cash must be placed in the band hall safe in a sealed envelope with your student's name and dollar amount on the outside or dropped at the Treasurer's address.
Credit Balances:
Due to our status as a tax exempt organization, the booster club is not permitted to refund any monies earned through fundraising activities. Further, accrued credit balances of graduating seniors will return to the booster general fund upon graduation. It is the responsibility of the student/parent to monitor his or her account carefully as graduation approaches. The only exception to this is a credit balance of a graduating senior may be transferred to a younger sibling in band. It cannot be transferred to a non-family member. Credit balances also cannot be refunded should your student decide to leave the band or become ineligible.
Financial Calendar:
Students enrolled in band agree to pay band fees in addition to the cost of supplies/uniform items. While payment in full is welcome at any time, those who wish to pay out the fee balance must agree to adhere to the payment schedule below. The band encumbers many costs in advance on behalf of the students. For this reason, there are no refunds outside of the stated refund policy, due to ineligibility or change of schedule, as expenses are pre-paid. Please plan in advance and pass all of your classes. Also, refunds only apply to students who are current with all of their payments. Failure to adhere to the payment schedule could result in late fees and ineligibility of any refunds. The current band fee for the 2024-2025 school year is $1,000. This fee includes marching instruction, music and visual marching show design, transportation costs, school marching uniform cleaning, meals/snacks/water at competition, concert entrance fees, clinicians, All Region entry fee and more. This fee does not include the GCISD District Pay to Play UIL school fee, instrument rental, band supplies & personal uniform items, spring trip, and banquet. The fee schedule below references the $1,000 band fee only; payment for supplies/uniform items are due at the time of purchase.
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Fee Schedule 2024-2025:
Band Fee Schedule: $1000 $900 if paid all at once Due at registration: $250 July 1: $250 August 1: $250 September 1: $250 *Support accounts will follow the same schedule at $100 per payment |
Refund Schedule for Band Fees: Please note that the first $200 of band fees is non-refundable.
Drops must be made with the BOOSTER STUDENT ACCOUNTS REPRESENTATIVE before they are considered official. Drop before July 1: 100% of additional fees paid beyond initial $250 Drop between July 2 and July 31: 50% of additional fees paid beyond initial $250 Drop on/after August 1: no refund (0%) |
During Spring Band Registration, your student is making a commitment to participate in the CHHS Band Program in the Fall. Most uniform accessory items are ordered between the end of the school year and during the first part of the summer; therefore, we must adhere to the following refund policy. Refunds will based on the general fee refund policy with the exception of the following:
Full refund is allowed on items not ordered at the time of withdrawal.
No refund for Water Jugs, Juguzzis and special order items including any items that are embroidered or special sizes.
Please note that we cannot anticipate every situation and may be required to modify this policy in those cases; however, every effort will be made to assist you in getting the maximum refund.
Should you have any questions or concerns regarding this policy, please contact the Jennifer Ditto, Student Accounts Treasurer at [email protected] or Tracey Stone, CHHS Band Booster VP at [email protected].
Band Fee Financial Aid/Scholarship Information:
The booster organization understands the financial commitment of high school band is a big one and we want to help to the extent possible. There are limited financial aid funds available to award and the following application steps must be followed to be considered. Please note that application does not guarantee approval or award.
Applicants must demonstrate/submit:
1. Financial Need: This can be demonstrated based on proof of participation in the free or reduced lunch program through GCISD. If not enrolled in the free/reduced lunch program, parents may be asked to provide proof of financial hardship and/or a brief essay explaining their current financial hardship.
2. Academic Performance: Your student must be academically eligible to participate in band in order to qualify for funding. The student's most recent report card should be presented.
3. Personal Desire Essay: Two separate essays, written by both parent and student, explaining the importance of the student's participation in the band program and the benefits of the band program.
4. Fundraising: Commitment to participate in fundraising activities throughout the school year is required of all students receiving financial aid.
5. Volunteerism: All scholarship families must agree to a minimum number of volunteer events to retain scholarships.
All scholarships, whether Sibling or Need based are subject to revocation if application requirements are not met.
Information submitted must be complete and upon submission it will be forwarded to the directors for evaluation. You will be contacted if/when your application has been approved. Please allow a minimum of two weeks for processing. Complete application packets can be dropped off with the directors or emailed to [email protected]
Private Lesson Scholarship Application:
The booster organization also is able to award private lesson scholarships to students of half the cost of each lesson (currently $10). Students interested should contact a band director to receive a separate Private Lesson Scholarship Application to complete and submit.
Information submitted must be complete and upon submission it will be forwarded to the directors for evaluation. You will be contacted if/when your application has been approved. Please allow a minimum of two weeks for processing. Please note that application does not guarantee approval or award.